User manual VISIONEER CARDREADER 100

[. . . ] 1 of 34 CardReader 100 Scanner © Copyright 2003 Visioneer, Inc. Visioneer and Visioneer logo are registered trademarks of Visioneer, Inc. All rights reserved. 2 of 34 Using Online Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Getting More Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] c) Process ­ clicking on the `Process' button will begin the OCR process, when it completes, the contact information text fields will be filled in with the results. 5) If the business card has been scanned in upside down, or if the business card view should be vertical instead of horizontal, rotate the card image then reprocess (OCR) the card. i) Rotate Left, Rotate 180, or Rotate Right ii) The business card image will rotate according to the option selected. Scan Options Change the default scan settings for business card scans prior to scanning: 1) Select Scan Options from the `Settings' menu to access the options for scanning, OCR and lists. a) Adjust: i) Brightness ­ changes the brightness of the image as it is being scanned in. ii) Contrast ­ sharpens the contrast between light and dark for clearer images. b) Save Image Format: i) Black/White Tiff Image ­ saves the scanned card images as black/white tiff images. ii) Gray Tiff Image ­ saves the scanned card images as "shades of gray" tiff images. 13 of 34 iii) Gray Jpeg Image ­ saves the scanned card images as "shades of gray" jpeg images. c) Scan Business Cards Automatically: i) Option selected ­ after opening the scanning window all business cards will be scanned when they are inserted into the scanner. ii) Option not selected ­ business cards will not be scanned until clicking on the Scan button in the scanning window ­ this may be useful as the scanner does not always pull cards through straight, which can affect OCR results. d) Allow Image Format Convert: i) Option selected ­ when the OCR process is completed on a selected name card, the card can be saved in the new format defined in the option page. **NOTE: this will set the default options for all cards scanned in. Optical Character Recognition of Fields Some fields on the business card may not have been recognized accurately during the OCR process. The results will be placed in the field selected and will append, insert or replace the current text in that field based on the OCR options previously selected. OCR Method #1: 1) Click in the green box (OCR layout) that surrounds the field to be processed again. OCR Method #2: 1) Click in the green box (OCR layout) that surrounds the field to be processed again. 3) From the drop menu, choose the field where the OCR text should be inserted. OCR Method #3: 1) Move the mouse to the area of the business card that needs to be processed. a) The OCR layout field border will change from green to blue. 14 of 34 4) Right-click on the selected text area. 5) From the drop menu, choose the field where the OCR text should be inserted. OCR Options Change the default OCR settings for business card scans prior to processing: 1) Select OCR Options from the `Settings' menu to access the options for scanning, OCR and lists. a) Append OCR to field text ­ adds the OCR results to the current text in a particular field. b) Replace field text with OCR results ­ replaces the current text in a particular field with the OCR results. c) Insert OCR results ­ inserts the OCR results where the cursor is placed in a designated text field. d) Auto-Rotate Scanned Image(s) ­ if selected, the card image will be automatically rotated if scanned in the wrong direction. 15 of 34 e) Show OCR Layout ­ displays the OCR layout boxes on the image and is useful when reprocessing OCR on a particular image. [. . . ] The image file type will be the original file type from the business card software (either . tiff or . jpeg) 1) In the `List' view, select each contact to be exported 2) Select Export from the `File' menu 3) Then select Image 4) A window will prompt to either export only selected or all business cards 5) Browse to the location where the file images are to be saved Emailing Contacts Email messages can be initiated from within the Visioneer Business Card Reader software. 1) In either the `Browse' or `List' view, select the contacts' business card(s) to send the email message to. a) In the `Browse' view, press and hold the CTRL key on the keyboard and click on each card to be included in the email. b) In the `List' view, click on each checkbox next to the name of each contact to be included in the email. [. . . ]