User manual XEROX WORKCENTRE 5687

[. . . ] On the [Receive E-mail Port Status] screen, select [Enabled], then [Save] and [Close]. On [Port Settings] screen, scroll to and select [E-mail Notification Service], then select [Change Settings]. On the [E-mail Notification Service] screen, select [Port Status], then [Change Settings]. On the [E-mail Notification Service - Port Status] screen, select [Enabled], then [Save]. [. . . ] Verify that you can access the ISP mail server from within Microsoft Outlook Express and that all settings are correct. Verify that the machine is using the correct E-mail address in the From: field. The E-mail address must match what the ISP's mail server is expecting. If so, enable SMTP authentication for the multifunction machine via CentreWare Internet Services. If so, change the SMTP port number for the multifunction machine via CentreWare Internet Services. If so, login to the Microsoft Outlook Express account, and then try sending the E-mail. If this is successful, you can set Outlook Express to check E-mail every 5 or 10 minutes for the multifunction machine's E-mail account. Incorrect multifunction machine E-mail address entered SMTP error at multifunction machine ISP requires SMTP authentication to their mail server ISP does not allow mail on the standard port number 25 ISP requires login to the Email account via Microsoft Outlook Express before allowing mail to be sent 5 Scan to Mailbox Setup Scan to Mailbox Setup This feature allows documents to be stored in a mailbox for future processing. Scan to Mailbox can be set up using the machine control panel or a network computer through the CentreWare Internet Services webpage. Instructions for each method are shown. See also: System Administration Guide: Contains details concerning Network Scanning setup. Prerequisites for Scan to Mailbox Setup Confirm that: 1. An existing operational network utilizing TCP/IP is available. Procedure for Scan to Mailbox Setup through the Control Panel 1. When the [New Mailbox - Assign Passcode] screen displays, use [On] and [Off] to determine whether or not a passcode will be required to access the Mailbox. For detailed information on Netware, HTTP, and HTTPS protocols, refer to the System Administration Guide. Prerequisites for Network Scanning Setup Confirm that: 1. A repository (folder) exists on the FTP or SMB server to hold the scanned documents. A user account for the machine must be created on the server that allows access to the repository folder. Procedure for Setup of Network Scanning Ports To use Network Scanning, enable the applicable Ports (SMB or FTP client) on the machine, and make sure that an IP address has been set on the machine. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the CentreWare Internet Services section of the System Administration Guide. Enter the Login ID ("11111") using the numeric keypad or the keyboard displayed on the screen, then select [Confirm]. If you plan to use the [SMB] protocol with Network Scanning, enable the [SMB] port on the machine. If you plan to use the [FTP] protocol with Network Scanning, enable the [FTP] client port on the machine. From the [Port Settings] screen, select [FTP Client] and then select [Change Settings]. If you changed any settings, the machine will automatically reboot to register and enable your new settings. After the machine is restarted, print out a Configuration Report to confirm that the ports are enabled and TCP/IP is correctly configured. 3. 4. 5. Procedures for Configuring a Repository and Creating a Template Templates can be created with CentreWare Internet Services. [. . . ] Documents are not scanned unless the remote authentication server authenticates user access. 11 Scan to PC Setup Scan to PC Setup Files can be scanned on the multifunction machine and routed to a server or a client using FTP or SMB protocols. Directory structures (repositories) need to be created on the server to hold the scanned documents. See also: System Administration Guide: Contains more details concerning Scan to PC setup. Prerequisites for Scan to FTP When using FTP transmission, one of the following FTP servers, with an account on that server (login name and password), is required. Microsoft Windows Vista FTP service of Microsoft Internet Information Services 7. 0 Microsoft Windows Server 2003 FTP service of Microsoft Internet Information Services 6. 0 Microsoft Windows 2000 Server, Microsoft Windows 2000 Professional, or Microsoft Windows XP FTP service of Microsoft Internet Information Server 3. 0 or later Mac OS FTP service of Mac OS X 10. 1. 5/10. 2. x/10. 3. 8/10. 3. 9/10. 4. 2/10. 4. 4/10. 4. 8/ 10. 4. 9/10. 4. 10 Novell NetWare FTP service of NetWare 5. 11 or 5. 12 Refer to the manual provided with the software for how to configure the FTP service. Prerequisites for Scan to SMB When using SMB transmission, a computer running one of the following Operating Systems, which includes a shared folder, is required. Microsoft Windows 2000 Microsoft Windows XP Microsoft Windows Server 2003 Microsoft Windows Vista Mac OS X 10. 2. x/10. 3. x/10. 4. x 12 Scan to PC Setup Procedure for Setup of Scan to PC To use Scan to PC (FTP/SMB) you need to enable the applicable Ports (SMB or FTP client) on the machine, and make sure that an IP address has been set on the machine. Note The configuration can also be performed using CentreWare Internet Services. [. . . ]