User manual XEROX WORKCENTRE 390

[. . . ] 390ug. bk Page 1 Friday, April 28, 2000 12:13 PM User Guide 610E34790 WorkCentre 390 LASER ALL-IN-ONE USER GUIDE 390ug. bk Page 2 Friday, April 28, 2000 12:13 PM Prepared by: Xerox Industrial Design Human Interface Graphic Design Jefferson Road Henrietta New York ©2000 by Xerox Limited. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks, etc. Xerox® and all Xerox products mentioned in this publication are registered trademarks of the Xerox Corporation. Product names and trademarks of other companies are also acknowledged. [. . . ] In these modes, the WorkCentre 390 answers incoming calls and receives faxes automatically. · 4 User Guide 4. 1 390ug. bk Page 2 Friday, April 28, 2000 12:13 PM DETERMINING THE RECEPTION MODE · Note: To use the ANS/FAX mode, you must attach an answering machine to the EXT. · ANS/FAX If the WorkCentre 390 senses a fax tone, it automatically switches to fax reception mode. However, if a fax is not sensed, the WorkCentre 390 routes the call to the answering machine. You can receive a fax only by manually picking up the external phone to accept the call and pressing Start to receive the fax. Distinctive Ring Pattern Detection (DRPD) This mode requires the machine to "learn" the ring pattern you designate to answer the fax. · Determining the Reception Mode JAN-20-2000 100% 08:30PM FAX The current reception mode is displayed in the bottom line of the LCD display window. Reception mode Note: During PC file printing, an incoming fax will be received and stored in memory. If you are printing a large PC file, it is recommended that you stop PC file printing while receiving a fax to maximize memory space for the incoming fax. 4. 2 User Guide 390ug. bk Page 3 Friday, April 28, 2000 12:13 PM RECEIVING AUTOMATICALLY IN FAX MODE Receiving Automatically in FAX Mode Press the Receive Mode display indicates FAX. button until the 1 Note: If Distinctive Ring Pattern Detection (DRPD) Mode is selected, you must first set DRPD Mode to OFF in the SYSTEM DATA menu (Menu 01). When a fax call comes in, the machine answers on the selected ring count and receives it automatically. 2 4 User Guide 4. 3 390ug. bk Page 4 Friday, April 28, 2000 12:13 PM RECEIVING MANUALLY IN TEL MODE Receiving Manually in TEL Mode If you have a regular phone connected to the EXT. LINE jack on the back of the machine, you can answer voice phone calls and receive faxes manually. 1 JAN-20-2000 100% 08:30PM TEL Press the Receive Mode display indicates TEL. button until the Note: If the machine is in TEL mode, and an answering machine is connected to the machine, turn off the answering machine. This will prevent the answering machine's outgoing message from interrupting your phone conversation. The characters * 9 * (star-nine-star) are preset at the factory as the default remote receive start code for machines with extension phones. The asterisks in the code are fixed characters, but the number can be changed. For more information, see Selectable Options in your electronic User Guide. 2 Answer an incoming call by picking up the receiver. 3 If you hear a fax tone, or if the person calling asks you to receive a fax, press the Start button on the machine. If the machine is equipped with an extension phone, you may also press the characters * 9 * (star-nine-star) on the extension telephone to initiate reception. 4 Replace the handset. The machine begins receiving and returns to Standby mode when reception is complete. 4. 4 User Guide 390ug. bk Page 5 Friday, April 28, 2000 12:13 PM RECEIVING AUTOMATICALLY IN ANS/FAX MODE Receiving Automatically in ANS/FAX Mode To use this mode, you must attach an answering machine to the EXT. LINE jack on the back of your machine. Press the Receive Mode button until the display indicates ANS/FAX. The caller can then leave a message on the answering machine. 1 Note: If DRPD Mode is selected, you must first set DRPD Mode to OFF in the SYSTEM DATA menu (Menu 01). If a fax tone is detected on the line, the fax receive mode is automatically activated. If you set your machine to ANS/FAX mode and your answering machine is switched off, or no answering machine is connected to the Xerox WorkCentre 390, the machine will automatically go into fax receive mode after six rings. If your answering machine has a userselectable ring counter, set it to answer incoming calls after one ring. 2 4 User Guide 4. 5 390ug. bk Page 6 Friday, April 28, 2000 12:13 PM DISTINCTIVE RING PATTERN DETECTION (DRPD) Distinctive Ring Pattern Detection (DRPD) Distinctive Ring is a telephone company service which enables the use of a single telephone line to answer several different telephone numbers. The number used to call a phone with this feature is identified by a distinctive ringing pattern consisting of various combinations of long and short ringing tones. This feature is often used by answering services that answer telephones for many different clients and need to know which number is being called by the ringing pattern of the phone. Using the Distinctive Ring Pattern Detection feature (DRPD), this machine "learns" the ring pattern you designate to answer the fax. Unless changed, this ringing pattern will continue to be recognized and answered as a fax call, and all other ringing patterns will be forwarded to the telephone or answering machine plugged into the EXT. [. . . ] See Adjust Shading in the electronic User Guide. Missing characters. Back of printout is dirty. Faded graphics. Vertical streaks 6. 14 User Guide 390ug. bk Page 1 Friday, April 28, 2000 12:13 PM Chapter Seven 7 MAINTENANCE Clearing Memory You can selectively clear information stored in your machine's memory. Press the Menu . Use the Up and Down buttons to scroll through the list of options. 1    7 User Guide 7. 1 390ug. bk Page 2 Friday, April 28, 2000 12:13 PM MEMORY CLEAR ITEMS Memory Clear Items SYSTEM ID The System ID number and name are cleared from the machine's memory. Clears all records of transmissions and receptions. 2 Select the memory item you want to clear by pressing the Up or Down button repeatedly until the item to be cleared is blinking. SYSTEM DATA PHONEBK/ MEMORY TX-RX JOURNAL 3 Press the Start button. ARE YOU SURE?appears in the LCD display. 4 Press to confirm, then press the Start button. [. . . ]