User manual AASTRA M725

[. . . ] User guide M725 © AASTRA MATRA Telecom Table of contents Description · Your M725 · Connections · Accessories for the M725 · Tips and safety · Presentation of the M725 · The set's display Call modes · Using the handset · Using the group listening mode · Adjusting the listening volume level Making a call · Making an internal call · Making an external call · Calling an operator (switchboard) · Redialing the last number dialed · Using the program keys · Calling an internal party by name · Using the automatic callback function · Using the store and redial function Receiving a call · Setting the ringer volume · Interrupting the ringer · Answering the call · Intercepting a call intended for another extension During a call · Using the mute function · Placing a party on hold and resuming the call on the same set · Placing a party on hold and resuming the call on another set · Transferring a call · Calling a second party 16 16 16 17 17 14 14 14 15 16 9 9 10 10 10 11 12 13 14 7 8 8 9 1 2 2 3 4 6 7 1 I 3 Table of contents · Answering a second call · Switching between two parties · Releasing one of the parties · Setting up a conference call · Other features during a call · Terminating a call The directories of abbreviated numbers · Programming a personal abbreviated number · Erasing a personal abbreviated number · Dialing a personal abbreviated number · Dialing a common abbreviated number The inbound call log · Consulting the new inbound calls that have not been answered · Consulting the inbound call log · Calling a party from the inbound call log · Erasing all the numbers stored The programmable keys · Programming a key · Modifying programming · Erasing programming · Identifying the programmed keys The call forwarding function · Forwarding calls to another set · Forwarding calls to voicemail · Canceling forwarding · Programming forwarding on a program key · Overriding the call forwarding function Voicemail system · Configuring and personalizing your voice mailbox · Consulting new messages 32 33 28 29 29 30 31 32 24 27 27 27 28 22 22 23 23 24 20 20 21 21 22 18 18 18 18 19 19 20 II Table of contents The multi-key function · Communicating with the multi-key function The multi-line function · Communicating with the multi-line function The supervision function · Programming the supervision function · Communicating with the supervision function The filter function · Communicating with the filter function The virtual desking function · Restoring your subscriber rights on a set · Disabling relocation of your subscriber rights The agenda function · Programming an appointment · Canceling an appointment · Canceling all appointments The "Do not disturb" function · Using the "Do not disturb" function · Overriding the "Do not disturb" function · Programming the "Do not disturb" function on a programmable key Other functions · The squatt function · The line protection function during data transmission 47 47 45 45 46 47 44 44 44 45 42 43 44 40 42 38 39 40 37 38 34 36 34 III Table of contents Locking the set · Enabling the set lock · Calling an outside party from the locked set · Calling an emergency number from the locked set · Disabling the set lock Set settings · Selecting and adjusting the set ringer · Adjusting the screen contrast · Adjusting the volume level of the beeps heard when a key is pressed · Personalizing the set's secret code Miscellaneous · Glossary (terms you need to know) · Troubleshooting . . . 52 53 50 50 50 51 52 48 48 49 49 50 48 IV Description Your M725 A new telephone set has just been installed for you. Your M725 digital set gives you access to all the services and features associated to NeXspan telephone systems. Your M725 digital set is a complete and efficient tool that is also quick and easy to use, thanks to: - an inbound call log (last 5 calls), - the call by name function using the internal directory, - a message indicator, - a set of 4 memory keys (to program numbers or functions), - a mute function. [. . . ] 3 - Replace the transparent protection. Label *Depending on the programming done by the system operator 27 The call forwarding function The call forwarding function* If absent or busy, you can forward your calls to another set or to your voice mailbox. Notes: - if you want to forward your calls to an outside number (for example, GSM), we recommend that you consult your system operator. - depending on the associated system version, you must lift the handset before carrying out the operation. Forwarding calls to another set You can forward your calls to another set; you have three possibilities. Forward immediately: To forward calls immediately: 1 - Successively press the keys or *. 2 - Enter the chosen extension number. All calls are immediately forwarded to the chosen set. Forward on no answer: To forward calls on no answer: 1 - Successively press the keys or *. 2 - Enter the chosen extension number. All calls are forwarded to the chosen set after a few rings. Forward on busy: To forward calls if busy: 1 - Successively press the keys or *. 2 - Enter the chosen extension number. An audible message indicates that the action has been validated. *Depending on the programming done by the system operator 28 The call forwarding function Forwarding calls to voicemail* You can forward your calls to voicemail; you have three possibilities. Note: depending on the associated system version, you may need to lift the handset before carrying out the operation. Forward immediately: To forward calls immediately: Successively press the keys or All calls are immediately forwarded to voicemail. *. Forward on no answer: To forward calls on no answer: Successively press the keys or *. All calls are forwarded to voicemail after a few rings. Forward on busy: To forward calls if busy: Successively press the keys or *. All inbound calls to your set that arrive when it is busy are forwarded to voicemail. An audible message and the display indicate that the action has been validated. Canceling forwarding You want to cancel forwarding that was programmed to another set or voicemail. Note: depending on the associated system version, you may need to lift the handset before carrying out the operation. To cancel immediate forwarding: Successively press the keys or *. To cancel call forwarding on no answer: Successively press the keys or *. To cancel forwarding on busy: Successively press the keys or *. To cancel all forwarding: Successively press the keys or *. An audible message and the display indicate that the action has been validated. *Depending on the programming done by the system operator 29 The call forwarding function Programming forwarding on a programmable key For a repetitive type forwarding operation, we recommend storing the function on a programmable key. Example: followed by the extension number. Note: if desired, you can simply store the sequence without the extension number. Therefore, when enabled, you still have the possibility of entering the extension number to which you want to forward the call. 5 - Press the key to finish. The indicator associated to the programmed key goes off. Enable forwarding: You want to enable forwarding of your calls: Press the programmed key. Note: depending on the key programming, the display prompts you to enter the extension number to which you want to forward the calls. Forward The forwarding function is enabled and the indicator opposite the key lights up for reminder. Display the forwarding status: To find out the forwarding status, with the set in standby: Press the key . IMM->M. MARTIN Example: immediate forwarding to Mr. MARTIN's extension. 30 The call forwarding function Disable forwarding: You want to disable forwarding of your calls. The forwarding function is disabled and the indicator associated to the key goes off. An audible message and the display indicate that enabling or disabling has been validated. Overriding the call forwarding function* You are trying to reach a party and you know that their set is forwarded. 1 - Successively press the keys 2 - Enter the desired extension number. Note: this function is subject to a right; consult the system operator. or *. *Depending on the programming done by the system operator 31 The voicemail function The voicemail function The voicemail function helps you to manage your calls when you are absent or simply when you do not want to be disturbed. For the voicemail system to be able to record your messages, you must configure and personalize your voice mailbox, then forward your calls. Enable call forwarding to your voicemail: The voicemail system allows you to program call forwarding to suit your requirements: - immediate call forwarding( ), - call forwarding on no answer ( ), - call forwarding on busy ( ). Refer to the section The call forwarding function to access the entire procedure to forward to voicemail. Configuring and personalizing your voice mailbox* You must call the voicemail system to access the menus to configure and personalize your voice mailbox. Enter the voicemail number You can also successively press the keys * or Press the key **. *. A voice prompt welcomes you and gives the different commands to access the main menu. We recommend that you do the following straight away: - personalize your access code, - record your name, - record your greeting message. If required, contact your system operator for additional information on using the voicemail system. Program forwarding on the programmable key: We recommend that your store this function on a programmable key to be able to enable and disable forwarding your calls to voicemail (See section The programmable keys and The call forwarding function). 32 *Depending on the programming done by the system operator ** Feature available depending on the associated system version The voicemail function Consulting new messages CALL BACK MAILBOX When you have received a new message, the display shows "CALL BACK MAIL BOX". You want to consult your voicemail: 1 - Enter the voicemail number. [. . . ] 1 - Press the key . 2 - Successively press the keys or to adjust the screen contrast over 8 levels. 3 - Press the key to finish. Adjusting the volume level of the beeps heard when a key is pressed Each time a key is pressed, a beep is emitted. The volume level of this beep can be adjusted over 5 levels; the lowest level corresponds to no beep. In standby: - Successively press keys or to reduce or increase the volume level of the sound heard when a key is pressed. [. . . ]